Exams Frequently Asked Questions
Do I have to come to campus for my exam?
No. Existing rules requiring in-person attendance at milestone exams are being temporarily suspended. Any or all students and/or committee members may participate using mediated means (video conferencing) through May 14, 2020. Milestone exams include:
- Oral or written comprehensive exams
- Preliminary exams
- Dissertation or thesis defenses
- Prospectus defenses
NOTE: All participants in an exam involving remote participation must be fully aware of what is transpiring and fully able to participate in all components of the discussion with the student and each other. Any material presented during the examination, orally or in writing, shall be seen and heard by all members. If a committee member has not arrived, the exam may not begin; if a committee member leaves, the exam may not proceed. Oral examinations that do not meet these participation requirements are not valid.
I’d really rather complete my exam/defense in person, but other members of my committee want to do it via video conferencing. Do I have to do it via video conferencing?
No. In cases where the student prefers for all committee members to be physically present, the student’s preference shall be honored. However, this preference may require rescheduling and therefore delay progress to degree. Departments have been encouraged by the College and the Office of Graduate Studies to extend by one semester deadlines for completion of milestone exams and overall time limits for degree completion in light of this.
How do I go about setting up an exam/defense via video conferencing?
Students are being encouraged to use Zoom. Zoom platform provides all of the features that will best support oral exams, including features that will allow the student to “step out” for the committee to confer, without ending the call. The University has a license with Zoom that allows students and faculty to use extended features for free. The following guides are helpful resources:
What if a committee member doesn’t have a webcam, but they still want to participate?
As long as the committee member can see and hear everything and participate fully, but the rest of the committee just can’t see them, that is fine, provided the student is comfortable with it.
Does my dissertation defense still have to be open to the public if conducted via Video Conference?
Yes. Dissertation defense should be conducted via an online platform that allows other participants to join or observe for free via a computer or mobile device. The Zoom Guide to Final Defenses provides instructions on setting up a link to the defense that anyone can use to join/participate. Your COGA Advisor or graduate support staff member will share the link and announce the defense with others in the department, as they would an in-person exam.
How do I get my committee members to sign my required graduation documents if the exam is conducted via video conferencing?
The College Office of Graduate Affairs (COGA) is accepting electronic signatures from committee members on all required documents on the Master’s and Doctoral Degree Checklist.