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Doctoral Degree Checklist

ATTENTION: COGA staff are working remotely, but continue to support all regular services. In-person appointments with a COGA staff member are available on Thursdays from 8 AM - 5 PM, or other weekdays by request. Zoom appointments are also available by request. Please contact the COGA office, coga@ku.edu, to schedule an appointment. Please note, we accept all student forms and paperwork electronically.  

For more information on completing your final defense exam, please visit our Exams Frequently Asked Questions page. Be sure to contact your department to discuss your options in light of COVID-19 social distancing recommendations. 

This checklist is intended to guide students in the final stages of degree completion.  To be considered a degree candidate in any given semester, all degree requirements must be fulfilled and required documentation submitted no later than the University-wide Application for Graduation deadline. 

The University has also established an early degree completion deadline that some students may wish to take advantage of.  If a student meets all departmental and University requirements by this deadline, and was enrolled during the previous semester, they are able to graduate for that semester without having to enroll for that semester.  This deadline falls approximately two weeks after the start of the Fall and Spring semesters, one week after the start of the Summer session. 

To qualify for a Summer 2021 degree, all requirements must be completed by the Summer 2021 Graduate Application for Graduation Deadline, Friday, July 30thGraduate students who complete all requirements on the list below by Tuesday, June 15th are not required to enroll for the Summer 2021 semester.

 

⇒Apply for Graduation (AFG)

⇒Electronic Dissertation Submission

  • Submit the PDF version of your dissertation to the UMI/Proquest submission site».
  • Comply with dissertation formatting guidelines» when preparing the submission.
  • Your submission will be verified by COGA.  COGA does not submit the final approval of your work to UMI/ProQuest until after the degree certification process is complete.  Your work will not be available through UMI/ProQuest until that time.

⇒Doctoral Surveys

  • Doctoral students should complete two surveys»: 1) KU’s Doctoral Completion Survey (DCS) and 2) the national-level Survey of Earned Doctorates (SED).
  • Certificate of Survey Completion should be submitted via email to cogadocs@ku.edu

⇒Title page and Acceptance page

  • Title page requires a majority of committee members’ signatures. Electronic signatures will be accepted.
  • Acceptance page requires only committee chairperson’s signature. An electronic signature will be accepted. 
  • These pages must comply with the formatting guidelines. Please see the templates» for additional guidance.
  • Scan and submit signed pages via email to cogadocs@ku.edu.  Original/paper copies are not required. 

⇒ETD Release Form

  • Please review and sign the KU Electronic Thesis and Dissertaton (ETD) Release Form.  There is also a separate Creative Writing ETD Release Form for reserved for students completing a program of study in creative writing.  
  • COGA provides the School/College signatures at the bottom of page one.  Please leave those lines blank.
  • The title of your dissertation as written on this form must match exactly the final title of the electronic dissertation submission.
  • If you need to place an embargo on your dissertation, you must also obtain the signature of your department's Director of Graduate studies, Chairperson, or your committee chair on the bottom of page two.
  • Scan and submit both pages of signed document via email to cogadocs@ku.edu.  An original or paper copy is not required. 
  • For questions about how to complete the ETD Release form and for additional information about embargos and copyright, please refer to COGA's ETD Form FAQs sheet and the KU Libraries' Copyright for Theses and Dissertations Resources page.

⇒Consult with your department/advisor

  • Confirm that all academic requirements for the degree have been met, and that they have submitted your final exam/defense outcome online (PTD form).

 

⇒Fees paid to UMI/Proquest (optional)