Enrollment Changes Guide
During the course of study, graduate students may need to visit COGA to seek College endorsements for adding or dropping a course, late enrollment, or withdrawing from all coursework.
You may also wish to consult the Registrar's page on Effects of Dropping or Withdrawing on your Transcript».
Different rules apply for Short Courses. Please contact COGA for more information.
Add/Drop
| Schedule Change | Forms | Endorsements |
|---|---|---|
|
Add any course between the 1st and 20th day of classes |
Schedule Change Form» During the first week of instruction, the student must make this change online only via Enroll & Pay» | Instructor only. COGA approval not required. |
| Add an “appointment only” course after the 20th day of classes | Schedule Change Form» |
|
| Add a regularly scheduled course after the 20th day of classes |
Instructor Department and Instructor, then COGA; final approval by Faculty Executive Committee |
|
|
Drop a regularly scheduled or "appointment only" course on or before the published Last Day to Drop |
Via Enroll & Pay» |
None |
| Drop an “appointment only” course after the published Last Day to Drop | Schedule Change Form» | Instructor only. COGA approval not required. |
|
Drop a regularly scheduled course after the published Last Day to Drop |
Fac Ex Appeal» and |
Instructor Department & Instructor, then COGA; final approval by the Faculty Executive Committee |
Initial Enrollment After the Start of Classes
|
Enrollment |
Form |
Endorsements |
|
Was enrolled the previous semester and is seeking to enroll after the current semester’s first week of classes but on or before the 20th day of classes (during the first week of classes, students should enroll online in Enroll & Pay) |
Regularly Scheduled Class - Petition to Late Enroll (available to departments from COGA)
By Appointment Only Course - Schedule Change Form» |
Instructor and Department Chair, ISSS for international students, then COGA |
|
Was enrolled the previous semester and is seeking to enroll in a regularly scheduled course after the 20th day of classes but on or before the last Fri in Oct (Fall) or March (Spring). |
and |
Department & Instructor, then COGA; Final approval by the Faculty Executive Committee |
| Was enrolled the previous semester and is seeking to enroll in an “appointment only” course after the first week of classes but on or before the last Fri in Oct (Fall) or March (Spring). | Instructor only. COGA approval not required. | |
|
Was enrolled the previous semester and is seeking to enroll in an “appointment only” course after the last Fri in Oct (Fall) or March (Spring). |
then |
Reviewed by department & COGA.
Instructor only. COGA approval not required. |
|
Was enrolled the previous semester and is seeking to enroll in a regularly scheduled course after the last Fri in Oct (Fall) or March (Spring). |
then Fac Ex Appeal» and |
Reviewed by department & COGA
Department and Instructor, then COGA; Final approval by the Faculty Executive Committee |
|
Was not enrolled or or on approved Leave of Absence the previous semester and is seeking to enroll before the end of the current semester's first week of classes |
Permit to Re-enroll» (applicable only if the student was enrolled within the past calendar year; please see the Permit to Re-Enroll policy» or chart», consult Enroll & Pay, or contact COGA) |
Reviewed by department & COGA |
|
Was not enrolled or on approved Leave of Absence the previous semester and is seeking to enroll in a regularly scheduled course after the first week but on or before the 20th day of classes |
Permit to Re-Enroll» (applicable only if the student was enrolled within the past calendar year; please see the Permit to Re-Enroll policy» or chart», consult Enroll & Pay, or contact COGA)
Petition to Late Enroll (available to departments from COGA) |
Reviewed by department & COGA
Instructor and Department Chair, ISSS for international students, then COGA |
|
Was not enrolled or on approved Leave of Absence the previous semester and is seeking to enroll in a regularly scheduled course after the 20th day of classes |
Permit to Re-Enroll»(applicable only if the student was enrolled within the past calendar year; please see the Permit to Re-Enroll policy» or chart», consult Enroll & Pay, or contact COGA)
Fac Ex Appeal» and |
Reviewed by department & COGA
Department and Instructor, then COGA; Final approval by the Faculty Executive Committee |
|
Was not enrolled or on approved Leave of Absence the previous semester and is seeking to enroll in an "appointment only" course after the 20th day of classes |
Permit to Re-Enroll» (necessary only if the student does not have an enrollment line for the current semester; please consult Enroll & Pay or contact COGA) then |
Reviewed by department & COGA
Instructor |
|
Seeking to enroll in a course after the semester has ended |
Permit to Re-Enroll» (necessary only if the student is inactive; please consult Enroll & Pay or contact COGA)
Fac Ex Appeal» and |
Reviewed by department & COGA
Department and Instructor, then COGA; Final approval by the Faculty Executive Committee |
Withdraw
|
Withdrawal |
Form |
Endorsements |
|
Withdraw from all courses for the semester before the first day of classes |
Via Enroll & Pay |
none |
|
Withdraw from all courses for the current semester prior to the publish last day to drop. |
Via Enroll & Pay Leave of Absence Petition (if the student wishes to retain his or her place in the graduate program); or Voluntary Discontinue (if the student does not wish to retain his or her place in the graduate |
None
Leave of Absence and Voluntary Discontinue must be initiated by the department via the online PtD system. |
|
Withdraw from a course enrolled in during a previous semester when a grade has been entered for the course. |
CLAS Retroactive Withdrawal Petition (available from COGA upon request) |
Department, then COGA; final approval by the Petitions Sub-committee of the Committee on Graduate Studies |
|
Withdraw from a course after the last day for withdrawal, but before a final grade has been entered. This may include “I” or “WG” |
and |
Department & Instructor, then COGA; final approval by the Faculty Executive Committee
|
|
Withdraw from all courses in a previous semester when a final grade has been entered for all courses |
CLAS Retroactive Withdrawal Petition (available from COGA upon request) |
Department, then COGA; final approval by the Petitions Sub-committee of the Committee on Graduate Studies |
|
Withdraw from all courses after the last day for withdrawal but before all final grades have been entered |
and |
Department & Instructor, then COGA; final approval by the Faculty Executive Committee
|