Students in graduation regalia walking through campanile

Preparing to Graduate

The College Office of Graduate Affairs is responsible for collecting graduation materials and verifying degrees for all College graduate students. Let us know when you plan to graduate and check off the first graduation requirement by submitting your “Application for Graduation”.

Apply to Graduate

Graduation Deadlines

Fri, Dec. 16
Fall 2022 Deadline: To qualify for a Fall 2022 degree, you must complete all requirements by the Fall 2022 Graduate Application for Graduation Deadline, Friday, December 16th.
Tues, Jan. 31
Early Spring 2023 Deadline: As a graduate student, if you complete all requirements on the list below by Tuesday, January 31st, the Spring 2023 Early Graduation Deadline, you will receive a Spring 2023 degree, and are not required to enroll for the Spring 2023 term.
Fri, May 12
Spring 2023 Deadline: To qualify for a Spring 2023 degree, you must complete all requirements by the Spring 2023 Graduate Application for Graduation Deadline, Friday, May 12.

Graduation Checklists

If you are graduating with a PhD or a thesis option master's degree, you will submit documents and track the completion of your graduation requirements via your "My Graduation Checklist" site in Canvas. This site will be your online hub for all instructions and resources related to degree completion and graduation.

If you are a non-thesis Master's student, see the Master's Checklist Overview to ensure you graduation requirements are complete.

Scheduling Your Final Exam

You should work with your departments well in advance to schedule your exams in a timely fashion. This is especially important if you plan to defend or take your final exam close to the graduation deadline.

Preparing Your Electronic Thesis Dissertation (ETD) Submission for Publication

The University of Kansas requires that students whose degree programs require defense of a thesis or dissertation publish their research to fulfill degree requirements. The publication requirement is satisfied by submitting the Electronic Thesis or Dissertation (ETD) to ProQuest.   

It is very important to follow all formatting and submission guidelines carefullyKU Libraries provides numerous resources including guides, templates, and workshops that should be utilized when preparing and submitting your ETD. We also encourage you to use the ETD Formatting Self-Check form, found in the Electronic Thesis/Dissertation (ETD) Formatting Requirements module in your "My Graduation Checklist" course.

The College reviews all ETD submissions after the close of the term. If there are any formatting edits that need to be made, the ProQuest Administrator for the College will send you an email outlining exactly what needs to be fixed and will give you a new deadline (typically a few weeks) to complete the edits. That deadline for editing in no way impacts your graduation. You meet the graduation requirement simply by submitting the electronic document to ProQuest and uploading confirmation to your "My Graduation Checklist". 

ETD Submission Resources

Contacting ProQuest

  • For questions regarding bound copies of your work or to update your contact information in the ProQuest system, please reach out to ProQuest directly at disspub@proquest.com. 

ETD Processing Timeline

Submit ETD to ProQuest and complete "My Graduation Checklist" assignment

After submitting your ETD in ProQuest, the status will show as ‘Submitted’, or ‘Administrator Assigned’. The College generally reviews all ETD submissions after the close of the term. You meet the graduation requirement simply by submitting the electronic document to ProQuest and uploading your confirmation email to "My Graduation Checklist".

ETD reviewed by COGA in ProQuest's ETD Administrator

The review process may take up to 6-8 weeks after the graduation deadline. After review, your submission status in ProQuest will show as ‘Minor Revisions Requested’ or ‘Accepted’. If there are any formatting edits that need to be made, COGA will send you an email through 'ETD Administrator' outlining exactly what needs to be fixed, and will give you a new deadline (typically a few weeks) to complete the edits. If your submission does not require revisions, it will be accepted in preparation for publishing.

ETD delivered to ProQuest and KU ScholarWorks for publishing

Following acceptance of your work AND conferral of your degree, COGA will deliver the ETD to ProQuest and KU's digital repository, KU ScholarWorks, for publishing. ProQuest may take up to 12 weeks to publish your work. At this time, bound copies will be delivered to you if you have ordered them. If you have filed for an embargo, this will be honored after delivery to ProQuest and KU Scholarworks.

Renewing your embargo after the original embargo expires

Thesis and dissertation embargoes are renewable. To renew your embargo, complete the Embargo Renewal form on the KU Graduate Studies website and contact ProQuest directly at disspub@proquest.com or through 'Live Chat' in the customer support center. It is recommended that you request the renewal before your first embargo term ends if you would not like your work to be publicly available.

Graduation Ceremonies

There are multiple opportunities for graduates to be recognized. Check out more information regarding each celebration below.

Graduating students throwing caps into air on commencement day

Additional questions?

We encourage you to visit our Frequently Asked Questions page, then contact your Graduate Coordinator or program staff with any additional questions regarding graduation.